Find out how you can benefit from a paperless system
It is easy to think that the purpose of a paperless system is simply to help the environment and while this is a very positive part, it certainly isn't the full story. Imagine you had no filing cabinets, no boxes full of paper in store rooms, in addition to the ability to send documents at the click of a button and any paper that does still arrive, once processed can be recycled accordingly. This is certainly what a paperless system brings to an organisation.
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Advantages of a paperless system
Time spent filing, organising and searching for paper documents is reduced as a result it allows time to be spent on more productive tasks.
Removes the need to purchase expensive pre-printed stationary, for example, or printer ink/toner, along with reducing the reliance on printers themselves which can also come at a hefty cost.
Helps the environment by removing the need for all the things that consume power, or that require manufacturing processes that are bad for the planet or just accumulate ‘stuff’.
Boosts security by allowing sensitive data to be stored electronically behind robust as well as efficient protection.
Facilitates the transfer of information by seamlessly sending and receiving documents electronically at the click of a button, even allowing for intelligent software to read incoming electronic documents and process them accordingly meaning nothing need ever be printed (Invoice recognition).
While the above makes a paperless system very attractive, it is sometimes difficult to envisage what this could mean for an organisation. A paperless system can be very broad reaching but can also positively impact all aspects of a company. Below is a taste of just some of the elements of a paperless system that our customers love due to the benefits they bring to the day-to-day.
- Remove Human Error
Reduce human error in processing, sending, receiving as well as filing documents.
Benefit from HMRC compliance with digital delivery and storage.
Automate your document storage by taking advantage of barcoding functionality.
Capture documents on the go with a mobile device available for iOS as well as Android.
Document storage can be accessible securely over the web giving the entire business access to the documents they need no matter their location.
There are many other areas to consider when looking for a paperless system, for example some of the systems that are fully compatible with a paperless system from EBS are listed below:
- Microsoft Office 365
- MS Outlook/Gmail/Yahoo/Tobit/Lotus Notes
- Adobe PDF/Sage CRM/MS SharePoint/Invu
- Any back office system that allows for document design
- Specialised features for Sage 200
For more information about any of your IT or software needs the please get in touch with our experienced and friendly team who will be able to assist you in your next steps.
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